Moving to a new office space can be an exciting and overwhelming experience. But there's no rulebook that states that it has to be stressful.
From desks and chairs to sensitive documents and fragile office equipment, there's a lot to move, without mentioning how to set up things when you arrive at the new office.
To make your office move as hassle-free as possible, we've outlined these ten essential tips.
1. Plan early
Ensure to give yourself a minimum of three months to devise a clear plan, evaluating what has to be moved and what will be disposed of or donated to charity. By planning early, you can eliminate unnecessary hiccups and streamline your logistics.
2. Tour your new office
Another critical task is to tour your new office before you move. This will help you get a fair idea of the layout and help you make efficient use of the space after you have moved.
3. Prepare a budget
Having a budget helps you ensure that you do not overstretch yourself financially. Rent, furnishings, security, insurance, and other legal costs are vital considerations, so you should account for them and other unforeseen expenditures in your budget.
4. Communicate with your employees
As part of your plans to move, keep employees updated with time schedules and moving plans. Information such as packing arrangements at the new office, new building rules, and new phone or fax addresses should be duly communicated.
5. Assign a project coordinator
To make things easy, assign a project manager with excellent coordination and communication skills to oversee the entire moving process.
6. Update your addresses everywhere
One crucial task you're likely to miss while preparing to move is updating your addresses everywhere. To prevent this, update your new location across your websites, business cards, letterheads, and social media pages.
7. Hire a moving company
Relying on only your employees to help facilitate the move is a huge error, as plenty could go wrong. Carry out due research and get estimates from reputable moving companies to help you handle the packing, loading, storage, unloading, and unpacking.
The right moving company can help you focus on strategy and catering to other crucial tasks instead of wearing yourself and your employees out with the heavy lifting.
8. Delegate responsibilities
Teamwork is essential when moving from one office to another, so you shouldn't hesitate to delegate tasks. For instance, you can have the IT department back up relevant files and data. Ensure that the group is divided into teams to streamline the work.
9. Time the relocation correctly
To avoid stress, plan your office move accordingly. Avoid moving during festive periods, as those times are often hectic for moving companies. You should also consider the pros of moving during the week instead of weekends to save costs.
10. Ensure that all utilities work optimally before moving
Another essential task to check off your to-do list is to ensure that electricity and internet connectivity are fully up and running in the new space before moving in. This will go far in helping you settle quickly into the new office.
Streamline your office relocation with Colorado’s best moving service
Moving from an old office to a new one can be strenuous without adequate preparation, coordination, and execution. But with these tips, your office move can be a breeze.
As a professional Colorado moving company, we can provide the expertise and support you need, enabling you to focus on your core operations. Contact us today to minimize downtime and maximize productivity.