Moving is an exciting and stressful task that requires careful planning and execution. It is challenging enough if you’re relocating from one home to another. However, things take on a whole new complexion if it's an office. Whether you’re expanding and moving to a bigger office space or simply relocating to a new area, extra preparations must be made when moving business, and it’s essential not to miss out on any single detail. Here are some tips for when moving your office space:
Prepare in advance
Planning to move an office is stressful, hence the need to plan and prepare ahead of time. You should start preparing 3 to 6 months in advance. Ensure that nothing is left to chance, from packing your equipment and getting the new place in good condition to picking the colors and the interior decor for the new space.
Inform your employees early
After you have concluded moving plans, inform your employees so they can start clearing their desks and rounding up with pending work. Informing your employees avails them time to pack and be ready for the moving day.
Have separate inventories for each department
It’s not wise to mix up inventory for all units and departments in the office. Instead, separate them all, and make the heads of each department responsible for their respective equipment. This helps to avoid mix ups and confusion during the move.
Meet your old landlord beforehand to check for potential financial obligations
If you don’t own the office space you’re vacating outright, you should check in with the landlord to ensure any potential outstanding financial obligations are fulfilled. This way, you can sort out any necessary payments and move out quickly without delays.
Find your building rules
Unless your office owns the building you are relocating from, it is essential to know the rules that apply to the new building and the association governing it. For example, some places wouldn't let you move in during working hours. Hence, you should contact the appropriate management in advance to seek advice.
Schedule your move
Endeavor to schedule your move appropriately, considering last-minute meetings with clients and deadlines. Let the move be at least three days after any scheduled meeting. Schedule your move in such a way that it doesn't interfere with meetings and other business activities.
On d-day, limit the number of employees in the office
To avoid injuries and risks related to moving, ensure there is limited staff in the office while the moving is going on. It is easier for movers to move your equipment around without interruptions.
Hire a professional moving company
Hiring professional movers is the best way to safely and efficiently move your office. They already have the experience, equipment, and expertise to successfully navigate the challenges of an office move.
You can ask for recommendations from friends for the best and most trusted moving companies you can use. And if you are moving to, from, and within Boulder, Denver and the surrounding areas in Colorado, Klatt Moving & Storage will be glad to help.
Minimize disruption and make your office move as stress-free as possible
Moving is a huge and exciting decision that can bring about opportunities that help your business thrive. However, it can be overwhelming. You need not worry though; at Klatt Moving and Storage, we will handle every aspect of your move, minimizing disruption and maximizing productivity so you can focus on what really matters - your business. Get a free quote today.